Admin Executive

• Calendar Management: 

1. Scheduling meetings, appointments, and events. 
2. Managing the boss's daily schedule to ensure efficient use of time. 

• Communication Handling: 

1. Answering phone calls, emails, and other correspondence. 
2. Acting as a liaison between the boss and other team members or external parties. 

• Document Management: 

1. Organizing and maintaining files, both physical and digital. 
2. Preparing reports, presentations, and documents as requested. 

• Travel Arrangements: 

1. Booking flights, accommodation, and transportation for business trips. 
2. Creating detailed itineraries for travel. 

• Meeting Preparation: 

1. Arranging meetings, preparing agendas, taking meeting minutes, and following up on action items. • Office Administration: 
2. Ordering supplies, overseeing office equipment, and managing inventory. 
3. Ensuring the office environment is well-maintained. 

• Project Coordination: 

1. Assisting the boss with special projects and assignments. 
2. Tracking deadlines and coordinating with relevant departments. 

• Confidentiality Management: 

1.  Handling sensitive information with discretion and maintaining confidentiality. 

• Required Skills: 

1. Organization Skills: Ability to prioritize tasks and manage time efficiently. 
2. Communication Skills: Strong verbal and written communication to interact effectively with internal and external parties. 
3. Proficiency in Office Software: Familiarity with MS Office (Word, Excel, PowerPoint), email platforms, and scheduling tools. 
4. Attention to Detail: Ensuring accuracy in documentation, communication, and task execution. 
5. Problem-solving Ability: Ability to handle unexpected issues and work with minimal supervision.